On November 16, 2020, Sixth Judicial District Chief Judge Patrick Grady issued a new Supervisory Order limiting entry to the Linn County Courthouse due to the COVID-19 virus. See the Order here:
The Order states:
Pursuant to the authority given to me as Chief Judge, and because of the recurrent COVID-19 situation, I find it necessary to provide you with the following directive for those people needing to enter the courthouse during normal business hours.
Emergency Orders – The public may come to the courthouse to get a domestic abuse protective order or to get an involuntary commitment on someone for mental health reasons or substance abuse. A person coming for a domestic abuse protective order or attending a domestic abuse hearing may bring two non-lawyer persons with them. Persons seeking an involuntary commitment may also bring a person with them, as two affiants are required for these orders. These individuals should be directed to the clerk’s office or their previously assigned courtroom.
The public may come in for other emergency orders, including hospitalization proceedings, domestic abuse proceedings, and other hearings that will appear on the court’s daily schedule.
The public may need to come to Magistrate Court for initial appearances. Any member of the public turning himself or herself in on a warrant may need to go to Associate Court to be seen by a judge for an initial appearance. Those coming for an initial appearance shall not be allowed to bring anyone in with them.
There also may be some hearings conducted that a person needs to appear for, such as a non-jury trial, family law hearing, plea proceeding, or sentencing. These hearings will be reflected on the court’s daily schedule.
In conclusion, anyone coming to the courthouse should be able to tell security at the door why they are there. They may be directed to call the clerk or county attorney. All who wish to enter the courthouse should be prepared to be asked health screening questions. Sheriff’s deputies have the discretion to refuse entry to those who are showing signs of sickness or do not comply with this order.
The Fifth Judicial District issued an Administrative Order June 4 that addresses several Polk County court administration changes due to COVID-19, one of which is the continuation of all civil jury and non-trial trials to a date no sooner than January 1, 2021. Click the below link to see the Order.
One of our members has generously shared a document he put together regarding considerations and possible best practices protocol for re-opening his law office in order to adapt to COVID-19 concerns. He has allowed us to adapt the document so that other law firms can use it. See sample letter to law firm personnel with recommended guidelines here:
The LCBA welcomes members to submit similar suggestions, documents or other members that may be shared with members of our organization. Please email firstname.lastname@example.org with submissions.
Each year in June the LCBA votes on the slate of officers for the next year. Due to Covid-19, our June meeting will be held electronically over Zoom. Please see the Notice of Annual Meeting below.
To permit members to cast their votes on the proposed slate of officers and not delay the meeting, an Electronic Poll will be sent out the day before the meeting. This will be similar to the lunch RSVPs emails you have received in the past.
In addition to voting on the slate of officers there will also be votes to ratify the Board of Governors decisions to conduct the annual meeting and the election via electronic means.
Voting will be open from June 17, 2020 at 11am until June 18, 2020 at 11am. The results will be announced during the meeting on June 18, 2020.
If you have further questions, please contact the Linn County Bar at email@example.com.
NOTICE OF ANNUAL MEETING OF LINN COUNTY BAR ASSOCIATION VIA ZOOM
The 2020 Annual Meeting of the Linn County Bar Association will be held via Zoom in Linn County on Thursday, June 18, 2020 from 12:00 – 1:00 p.m. The speaker will be Rob Sand, Auditor of the State of Iowa. Business to be conducted at the annual meeting shall include the following:
- Ratification of the Board of Governors decision to conduct the annual meeting of the Linn County Bar Association via electronic means, specifically Zoom; and,
- Ratification of the Board of Governors decision to conduct the election of new officers and members via electronic means, specifically Google forms with voting open from 11:00 AM on June 17, 2020, until June 18, 2020 11:00 AM. Results will be announced during the Annual Meeting of the LCBA on June 18, 2020.
- Announcement of the election results.
The Linn County Bar Association’s Nominating Committee has selected a slate of nominees to be placed on the ballot for election at the Annual Meeting, which is normally held on the third Thursday of June (June 18, 2020). Due to COVID-19, the Board of Governors has approved a motion to conduct the annual meeting of the Linn County Bar Association via electronic means, specifically Zoom. The Board of Governors also approved a motion to conduct the election via electronic means, specifically Google forms.
Details will be sent at a later date with information for members to participate in the LCBA annual meeting via Zoom; and information for members to participate in the election via Google forms. The Proposed Nominees are:
President-Elect (term of presidency 2021-2022): Laura Hyer, Bradley & Riley, PC
Treasurer (two-year term 2020-2022): Erin Grabe, Hills Bank and Trust Company
Board of Governors (three-year term 2019-2022):
Lisa Gavin, Iowa Legal Aid
Shannon Powers, Lederer Weston, Craig, PLC
Holly Corkery, Lynch Dallas, P.C. (completion of year three of three-year term for Laura Hyer)
Current President-Elect Megan Merritt, Shuttleworth & Ingersoll, P.L.C., will become President at the Annual Meeting.
In addition to the names submitted by the Nominating Committee, any member of the Association may have his or her name placed upon the ballot for a position by submitting to the LCBA a petition with at least ten (10) LCBA members’ signatures. Nomination petitions shall be submitted to LCBA President Phillip Seidl (firstname.lastname@example.org) by no later than May 21, 2020, a date at least four weeks prior to the June 18 Annual Meeting date. Members will vote on and elect the officers and governors for the open positions through Google forms with balloting conducted commencing June 17, 2020 until 11:00 AM June 18, 2020 with results announced at the Annual Meeting
Sixth Judicial District Chief Judge Patrick Grady and District Court Administrator Kellee Cortez have issued the attached letter re assistance with mitigating COVID-19 exposure at Courthouses:
Iowa Legal Aid, The Iowa State Bar Association, and the Polk County Bar Association are partnering to provide recurring training on Covid-19/coronavirus-related legal issues. If you are interested in the training, please see the information for the next four COVID-19 Legal Advice Hotline training sessions below. Opportunities for volunteering will also be discussed.
- Tuesday, April 28 – 10:00 am Central
- Friday, May 1 – 10:00 am Central
- Tuesday, May 5 – 10:00 am Central
- Friday, May 8 – 10:00 am Central
The training sessions will be presented via Zoom.
To join the April 28 training session: https://us02web.zoom.us/j/92281282464
Meeting ID: 922 8128 2464 Password: 010909
To join the May 1 training session: https://us02web.zoom.us/j/83621971704
Meeting ID: 836 2197 1704 Password: 002897
To join the May 5 training session: https://us02web.zoom.us/j/81689086723
Meeting ID: 816 8908 6723 Password: 030762
To join the May 8 training session: https://us02web.zoom.us/j/82681807718
Meeting ID: 826 8180 7718 Password: 006343
The LCBA Board of Governors has voted to postpone the LCBA’s Summer Outing, previously scheduled for Thursday, July 9. The plan for now is to “wait and see” our community’s progress toward reopening as the pandemic subsides and then hold a celebration or some other event to welcome LCBA members back. We know members had looked forward to our annual summer event and will keep you updated with future plans. Stay safe!
Your Board of Governors remains engaged in furthering all business of our organization which may be conducted in safety. We are dedicated to safeguarding the health and well-being of our membership in the decisions we make and actions we take.
Gov. Reynolds rightly placed Iowa under a declared State of Disaster Emergency on March 16, which has now been extended through April 30. Group meetings of virtually any size are not just inadvisable, but are illegal. More to the point – such meetings risk unnecessary exposure to the COVID-19 virus.
This Update both confirms and expands somewhat upon LCBA’s notifications from The Scriptum of March 18, 2020.
- The April 16, 2020 LCBA meeting remains CANCELED.
- LCBA at Cedar Rapids Kernels (May 20, 2020 at 12 o’clock noon) CANCELED. We will be considering the options to reschedule after June 25, 2020.
- The June 18, 2020 LCBA meeting remains TENTATIVE.
- LCBA Summer Outing: Thursday, July 9, 2020 – Planning still in progress, Subject To Change.
The LCBA thanks you for your patience during this trying time.
On April 1, Chief Judge Grady released a Supervisory Order re Use of Online Parenting Classes. It can be viewed here:
On March 18, Chief Judge Grady released a Supplemental Order Providing Detailed Procedures Due to COVID-19 Virus. It can be viewed here:
On March 19, Chief Judge Grady issued a Second Supplemental Order Providing Detailed Procedures Due to COVID-19 Virus. It can be viewed here:
The Sixth Judicial District has also issued the following form to be used for Waiver of Appearance in criminal cases:
On March 22, 2020, Governor Reynolds signed a new proclamation continuing the State Public Health Emergency Declaration. Included in the proclamation are a number of provisions affecting the legal community. These include Suspension of Foreclosures (Section 2) and allowing for “Remote Notarization and Witnessing” (Sections 16 and 17). The latter sections state:
SIXTEEN. Pursuant to Iowa Code §
29C.6(6), I temporarily suspend the personal appearance requirement in Iowa
Code § 9B.6, but only to the extent that the notarial act complies with the
requirements of section 6 of 2019 Iowa Acts chapter 44 (Senate File 475) and
any additional guidance provided by the Iowa Secretary of State regarding
approved communication technology.
SEVENTEEN. Pursuant to Iowa Code §
29C.6(6) and Iowa Code § 135.144(3), and in conjunction with the Iowa
Department of Public Health, I temporarily suspend the regulatory provisions of
Iowa Code §§ 144B.3, 633.279, and 633B.105, to the extent that they require the
physical presence of a testator, settlor, principal, witness, or other person,
if the person is present in a manner in which the witness or other person can
see and hear the acts by electronic means, such as video conference, Skype, Facetime,
Zoom, or other means, whether or not recorded.